How We Track Referrals and Guarantee You Get Paid

How You Know You’ll Be Paid for Your Work

(Tracking Referrals and Dividing Marketing Funds)

At Medical Card Exam™, we believe in rewarding everyone fairly for their efforts. To make sure every patient referral is tracked and credited correctly, we use a simple, three-step system. This ensures that no matter where the patient comes from, the right person gets paid.

Step 1 – Business Cards (Best Way to Guarantee Credit)

  • Each marketing team member is assigned a unique code (for example: MDZ ).
  • Please write your code on the business card that is given to the patient.
  • When the patient books, they will be asked to provide your code on multiple occasions.
  • This is the cleanest, fastest way to make sure you get paid. No card = confusion.

Step 2 – Patient’s Doctor’s Office Zip Code:

  • If the patient doesn’t have your card, we’ll ask them for their doctor’s name, address, or zip code.
  • The referral credit goes to the marketing rep closest to that doctor’s zip code.

Step 3 – Your Zip Code Backup 

  • If no doctor info is given, credit goes to the Medical Card Exam™ employee with the zip code closest to the patient.

Special Rules for Fairness

  1. Ties: If two employees zip codes are within 10 miles of the patient, the marketing share is divided between them and so on…
    • But each person must have referred at least 2 patients in either the current or the previous month to qualify for the split.
  2. No Free Riders: Everyone must be actively contributing.
    • If one has zero referrals that month, they do not share in someone else’s work.
    • If a marketer has not referred any patients, they will not split fees with others.
    • This keeps the system fair for hardworking team members.
  3. The 40% Pool: Marketing funds total 40% of each patient fee.
    • These funds are divided according to the 3-step system above.
    • The system rewards those who hand out cards, do the outreach, and bring patients in.

Why the Card Matters

  • The business card with your code is your proof.
  • Hand it out every time. Stress to the front desk that you get credit if the patient uses your number. They need to use it.
  • No card means the system has to guess, which risks delays or lost credit.
  • With the card, you lock in your payment—fast, clean, and without argument.

✅ Bottom Line:
Everyone gets paid fairly. The more you put your number on cards, the more patients will be clearly linked to you, and the less confusion there will be. This is the fairest way to divide funds, and it ensures patients always know who helped them.

How You Get Paid: The 40/40/20 Model

 

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